GRANT WRITING TIPS AND TEMPLATES

Read the Request for Proposal (RFP) very carefully

As you develop your grant, keep in mind that you have to convince the funding agency of the need of your grant idea. Accordingly, document that there is a problem your project seeks to address and solve. Cite evidence to support your identified problem (i.e. literature search, current legislation, survey findings, relevant statistics, etc.). Moreover, create a sense of urgency that convinces the funding source to support your project now, while also establishing a relationship with the funding agency. The latter can be accomplished by either submitting a pre-proposal (letter of intent) to a potential grantor or directly contacting the relevant program director by phone/email.

 

Writing and Organization

A key section of every proposal is the needs statement, which establishes the justification for your request. Very important to reviewers, rely on reliable data derived from national recognized sources (e.g. U.S. Census, Educational Needs Index, The Annie E. Casey Foundation, Bureau of Labor Statistics). As you write the proposal you must avoid any data fabrication or plagiarism. To manage your grant, you may use the following steps:

  1. Start your record-keeping system right away.
  2. Scan copies of all paper documents and keep them in your computer files.
  3. Electronic folders and subfolders will become your primary filing system. I usually suggest structuring the folders in six or seven major categories:
    • Grant Proposal - the original proposal, amendments, etc.
    • Budget Information - the original budget, any budget amendments, and budget worksheets and notes
    • Financial Reports, including documentation of required matching funds
    • Correspondence, including relevant emails
    • Progress Reports
    • Evaluation Information - statistical information, reports, analysis
    • Collaboration Documents (if the grant is for a collaboration with other organizations) - agreements with the collaborators and relevant information about them and their programs

  

Templates

The following templates represent basic descriptions regarding Cameron University,  the use of OneNet as a tool to easily disseminate research results across the state and beyond, and the system of higher education in the State of Oklahoma. Feel free to edit and then copy and paste the desired template into your grant proposal. For additional template alternatives, see the Template Collection Document.

 

Cameron University

Cameron University is the largest four-year higher education institution in Southwest Oklahoma and located in Lawton, a city with a population of about 93,000 and in close proximity to Fort Sill. Cameron University continues to successfully engage in ambitious fundraising campaigns to, among others, advance endowed faculty positions, offer student scholarships, and invest in a wide range of capital improvements across campus. During the 2010-11 academic year, Cameron University achieved a 10-year unconditional accreditation from the Higher Learning Commission. The Commission noted that Cameron University is a "role model institution" with "student learning at the center of what it does" and "despite significant statewide budget cuts, the institution was able to redesign itself to meet changing student needs." Based on these solid foundations, Cameron University now has more than 70 endowed faculty positions (lectureships, professorships and chairs) - more than any other regional university in the state and trails only the University of Oklahoma and Oklahoma State University among all state colleges and universities as well as more than 55 scholarship opportunities for students. The University offers associate, baccalaureate and master's degrees in more than 50 degree programs and has an average fall enrollment of more than 6,000 students. The ethnicity of the student population is diverse and Cameron University is home to more than 300 international students from 48 countries. The ethnicity of the student population is diverse consisting of 57% White, 20% Black, 7% Native American, 6% Hispanic, and 4% Asian.

 

OneNet Capabilities

OneNet, Oklahoma's sole telecommunications provider for higher education, government and research in Oklahoma, is a Division of the Oklahoma State Regents for Higher Education operated in cooperation with the Oklahoma Office of State Finance. This comprehensive network is unlike any other in the country-utilizing fiber optics and wireless technologies to transmit video, voice and data throughout Oklahoma, the nation and the world. OneNet is not a state-owned utility, but rather a state-led partnership among telecommunications companies, equipment manufacturers and service providers. OneNet provides high-speed communications to approximately 70% of public K-12 schools, all vocational-technical schools, all state colleges and universities, public libraries, local, tribal, state and federal governments, rural health care delivery systems and programs engaged in research.

 

Oklahoma State System of Higher Education

The Oklahoma State System of Higher Education is the state's legal structure for providing public education at the collegiate level. It is a coordinated system of colleges and universities located throughout the state. There are currently twenty-five institutions in the Oklahoma State System of Higher Education, including two comprehensive graduate universities, eight regional universities, three special-purpose universities and twelve two-year colleges.

 

Financial Management

The (name of the project) project will utilize administrative and financial controls currently required of all Cameron University departments. The Project Director will authorize expenditures, which will be approved by the Program Director and sent to both the Finance and Business Office and the Office of Academic Enrichment for verification of compliance with federal, state, and university regulations. Copies of all expenditures will be maintained in the Business and Finance Office. All requests for disbursement will comply with Education General Administrative Rules (EDGAR). The Business and Finance Office in cooperation with the Office of Academic Enrichment will conduct project audits on a regular basis.

Professor Aguilar teaching a class