Facebook
Twitter
Commencement Assistant Instructions
If you haven't already done so, please read the General Information webpage first which states general procedures for everyone involved in the commencement ceremony.
The following are additional or special instructions for commencement assistants.
Assistant Orientation Meeting
Commencement Day
Assistant Assignments
Inclement Weather
The Processional
Presentation of Diplomas
The Recessional
10:00 a.m., May 9, 2013
Cameron Stadium, Bottom Rows of Center North Stands
We will meet in Cameron Stadium where we will further discuss individual duties at commencement and answer questions. If there is rain on Thursday afternoon, we will meet in the Board Room of the Administration Building. Shirts and the commencement assistant name tags will be distributed at this meeting. The uniform for the event is the shirt handed out, khaki bottoms (long pants; no shorts please; ladies may wear capris), and VERY comfortable shoes.
Commencement Day, Friday, May 10, 2013
5:30 p.m., Commencement Assistants report to their assignment areas.
Although this meeting time is rather early, please be aware that a security check will take place at all gates and guests and graduates were asked to arrive between 5:30 p.m. and 5:45 p.m. to get through the security check and find their seats early.
7:30 p.m., Commencement Begins with the signal of the President
In case of bad weather, please see the Inclement Weather section below.
Commencement Program Assistant Assignments
|
STADIUM |
ASSISTANT |
CONTACT
|
| P1: Platform party assembly. |
Jamie Glover |
Lani Malcolm |
|
P2: Assist with faculty receiving line |
Karly Oty |
|
| P2: Assist Ole Kim | Zeak Naifeh | |
|
P2: Assist with faculty receiving line |
Lorinda Rogers Holly Thomas Megan Canfield Melissa Hamilton |
|
|
P3: Platform Party setup; |
Jennifer Jackson Leslie Cothran Lisa Rivera Shalla Cortez-Orndorff |
|
| P3: Collect photography cards from candidates at entrance to platform ramp. |
Margaret Coffee | |
| P4: Assist Dr. Janda and Ms. Sosa with candidate name cards. |
Zoe DuRant |
Linda Phillips |
|
A: Assist candidates who have no name cards. |
Renee Roach Linda Phillips Kelli Peterson |
|
| B and C: Distribute candidate gifts and water under chairs; Water for bands |
All B and C |
Amanda Husak |
| B1: Direct movement to/from North seating area. |
J.R. Larsen |
|
|
B2: Direct movement to/from South |
Amy Wake |
|
|
C: Organize faculty/candidate assembly |
Donald Hall |
Lani Malcolm |
|
D: Issue programs |
Aggie Ambassadors/PLUS |
Cody Gardner |
|
E: Issue programs |
Aggie Ambassadors/PLUS |
Matt Sydow |
|
F1: Supervise North physically |
Debbie Mefford |
Lani Malcolm
|
| F2: Supervise South physically challenged seating area and photo area. |
April Swatsky Michele McDowell |
|
| G1: Greet spectators and offer directions to seating area for physically challenged, restrooms, etc. (North) |
Rachana Baral |
|
| G2: Greet spectators and offer directions to seating area for physically challenged, restrooms, etc. (South) |
Victoria Orndorff Shubekchya Prasain Keshav Upadhyaya |
|
|
Announcer |
Keith Vitense |
|
| Receive and Seat VIPs, NE Gate | Jonna Brown | |
| President's Office | Sarah Powers Brenda Rehkop |
|
| No Station: Security and Traffic | Public Safety Personnel |
John DeBoard |
In the event of severe weather on Friday, May 10, the ceremony will be moved to Saturday, May 11, at 10 a.m. If the severe weather continues on Saturday, four separate ceremonies beginning at 10:00 a.m., 12:00 noon, 2:00 p.m., and 4:00 p.m. will be conducted at Aggie Gym. Assistants should attend either both morning ceremonies or both afternoon ceremonies.
"(AM)" after your name in the Commencement Assistant Assignment Grid means that you will work the 10:00 a.m. and 12:00 noon indoor ceremonies at the Aggie Gym. You should arrive by 9:00 a.m.
"(PM)" after your name in the Commencement Assistant Assignment Grid means that you will work the 2:00 p.m. and 4:00 p.m. indoor ceremonies at the Aggie Gym.
No "(AM)" or "(PM)" designation means that you are needed all day.
The Processional, led by the Chair of Faculty Senate, will begin at 7:30 p.m. He will conduct members of the platform party who assemble at the 40-yard line, to the platform in the center of the seating area. Faculty and candidates from the East and West Endzones will walk along the south side of the field, meet at the 40-yard line, and follow the platform party into the appropriate seating areas. Commencement Assistants should direct faculty and candidate movements during the processional.
The Chair of each department will lead the department faculty and candidates across the platform. As faculty leave the platform, they will form a receiving line to the rear of the platform, where they will briefly congratulate graduates. Graduates and faculty will then return to their seats. Assistants assigned at the seating areas on the field should supervise the flow across the platform and through the receiving line.
At the conclusion of the ceremony, the President will dismiss participants. As the band plays the recessional music, the platform party will depart the platform and proceed back to their assembly area. The faculty and graduates will then follow the platform party back to assembly areas. Assistants should allow time for family photos and then direct everyone to the exits.
