2014 Commencement

 

Commencement Assistant Instructions

 

If you haven't already done so, please read the General Information webpage first which states general procedures for everyone involved in the commencement ceremony.

The following are additional or special instructions for commencement assistants.

Assistant Orientation Meeting
Commencement Day
Assistant Assignments
Inclement Weather
The Processional
Presentation of Diplomas
The Recessional

 


 

Assistant Orientation Meeting

1:00 p.m., May 7, 2015
Cameron Stadium, Bottom Rows of Center North Stands

We will meet in Cameron Stadium where we will further discuss individual duties at commencement and answer questions. If there is rain on Thursday afternoon, we will meet in the Board Room of the Administration Building. Shirts and the commencement assistant name tags will be distributed at this meeting. The uniform for the event is the shirt handed out, khaki bottoms (long pants; no shorts please; ladies may wear capris), and VERY comfortable shoes.

 

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Commencement Day, Friday, May 8, 2015

 

5:30 p.m., Commencement Assistants report to their assignment areas.

Although this meeting time is rather early, please be aware that a security check will take place at all gates and guests and graduates were asked to arrive between 5:30 p.m. and 5:45 p.m. to get through the security check and find their seats early.

 

7:30 p.m., Commencement begins with the signal of the President

In case of bad weather, please see the Inclement Weather section below.

 

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Commencement Program Assistant Assignments

STADIUM

ASSISTANT

 

 

 

General oversight/backstage

Sharon Gloden



Assist Ole Kim Ryan Flood

Direct faculty and students from the platform to their seats (South)

 Jill Melrose
Laura Wray
Natalie Sadler
Direct faculty and students from the platform to their seats (North) Apryl Swatsky
Megan Canfield
Assist Dr. Janda and Ms. Sosa
with candidate name cards.

Linda Phillips
Brenda Dally

Check-in for students without photo cards/pin hats/tear off cards at platform/assist students to backstage

Amber Hooper
Brenda Dally
Julie Kendall
Kelli Peterson
Linda Phillips
Margaret Coffee
Renee Roach

Supervise distribution of programs Angelica Dansby
Clara Lundgren
Debbie Mefford
Jennifer Pruchnicki
Prakash Silwal
Taylor Thompson

Supervise distribution of water and programs on field prior to ceremony Mandy Husak

Organize East Endzone assembly and processional; direct movement to platform (South)

Cody Gardner
Leslie Cothren
Lorinda Rogers



Organize East Endzone assembly and processional; direct movement to platform (North)

Megan Canfield
Donald Hall
Ramona Mott



Program distribution

Aggie Ambassadors/PLUS

Oversee photography backstage

Marge Kingsley

 

 

Assist photography backstage

Mandy Husak
Lorinda Rogers

Assist mobility impaired, provide directions to restroom facilities, and supervise photo area (North)

Doug Cole
Lauryn Martin
Paula Merrifield
Sarah Stroud

Assist mobility impaired, provide directions to restroom facilities, and supervise photo area (South) Breanne Loving
Jordan Scribner
Larissa Froyland
Suzanne Baker

Announcers

Keith Vitense
Cynthia Sosa
Lance Janda

VIP Reception/Assist Platform Party

Elizabeth Hall
Jonna Brown

VIP parking and direct to seating

Sarah Powers

Oversee VIP seating at stadium

Vinetta Stanton

CETES Conference Center Rebecca Pullicar

 

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Inclement Weather

In the event of severe weather on Friday, May 9, the ceremony will be moved to Saturday, May 10, at 10 a.m. If the severe weather continues on Saturday, four separate ceremonies beginning at 10:00 a.m., 12:00 noon, 2:00 p.m., and 4:00 p.m. will be conducted at Aggie Gym. Assistants should attend either both morning ceremonies or both afternoon ceremonies.  

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The Processional

The Processional, led by the Chair of Faculty Senate, will begin at 7:30 p.m. He will conduct members of the platform party who assemble at the 40-yard line, to the platform in the center of the seating area. Faculty and candidates from the East and West Endzones will walk along the south side of the field, meet at the 40-yard line, and follow the platform party into the appropriate seating areas. Commencement Assistants should direct faculty and candidate movements during the processional.

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Presentation of Diplomas

The Chair of each department will lead the department faculty and candidates across the platform. As faculty leave the platform, they will form a receiving line to the rear of the platform, where they will briefly congratulate graduates. Graduates and faculty will then return to their seats. Assistants assigned at the seating areas on the field should supervise the flow across the platform and through the receiving line.

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The Recessional

At the conclusion of the ceremony, the President will dismiss participants. As the band plays the recessional music, the platform party will depart the platform and proceed back to their assembly area. The faculty and graduates will then follow the platform party back to assembly areas. Assistants should allow time for family photos and then direct everyone to the exits.

 

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