2014 Commencement

 

Commencement Assistant Instructions

 

If you haven't already done so, please read the General Information webpage first which states general procedures for everyone involved in the commencement ceremony.

The following are additional or special instructions for commencement assistants.

Assistant Orientation Meeting
Commencement Day
Assistant Assignments
Inclement Weather
The Processional
Presentation of Diplomas
The Recessional

 


 

Assistant Orientation Meeting

10:00 a.m., May 8, 2014
Cameron Stadium, Bottom Rows of Center North Stands

We will meet in Cameron Stadium where we will further discuss individual duties at commencement and answer questions. If there is rain on Thursday afternoon, we will meet in the Board Room of the Administration Building. Shirts and the commencement assistant name tags will be distributed at this meeting. The uniform for the event is the shirt handed out, khaki bottoms (long pants; no shorts please; ladies may wear capris), and VERY comfortable shoes.

 

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Commencement Day, Friday, May 9, 2014

 

5:30 p.m., Commencement Assistants report to their assignment areas.

Although this meeting time is rather early, please be aware that a security check will take place at all gates and guests and graduates were asked to arrive between 5:30 p.m. and 5:45 p.m. to get through the security check and find their seats early.

 

7:30 p.m., Commencement Begins with the signal of the President

In case of bad weather, please see the Inclement Weather section below.

 

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Commencement Program Assistant Assignments

STADIUM

ASSISTANT

CONTACT
PERSON

 

 

P1: Platform party assembly.

Jamie Glover

Lani Malcolm

P2: Assist with faculty receiving line
during distribution of diploma covers;
monitor photographers

Karly Oty

P2: Assist Ole Kim  Zeak Naifeh

P2: Assist with faculty receiving line
during distribution of diploma covers;
monitor photographers
AND
P3: Platform Party setup;
Assist ADA candidates

 Lorinda Rogers
Holly Thomas
Megan Canfield
Melissa Hamilton

P3: Platform Party setup;
Assist ADA candidates;
Signal bands; Guide candidates off platform
ramp to faculty receiving line, keeping candidates in order.

 Jennifer Jackson
Leslie Cothran
Lisa Rivera
Shalla Cortez-Orndorff
P3: Collect photography cards from candidates
at entrance to platform ramp.
 Margaret Coffee
P4: Assist Dr. Janda and Ms. Sosa
with candidate name cards.

Zoe DuRant

Linda Phillips

A: Assist candidates who have no name cards.

Renee Roach
Linda Phillips
Kelli Peterson
B and C: Distribute candidate gifts and
water under chairs; Water for bands
All B and C

Amanda Husak

B1: Direct movement to/from North
seating area.

             J.R. Larsen

B2: Direct movement to/from South
seating area.

Amy Wake

C: Organize faculty/candidate assembly
in East Endzone and direct them
in processional. Flag announcer
when new school is to pass.
AND
P2: Assist with faculty receiving line
during distribution of diploma covers

Donald Hall
Brenda Dally
Beverly Norman


Lani Malcolm

D: Issue programs
at NW gate; all doors at Gym (AM)

Aggie Ambassadors/PLUS



E: Issue programs
at NE and SE gates; all doors at Gym (PM)

Aggie Ambassadors/PLUS

F1: Supervise North physically
challenged seating area and photo area.

Debbie Mefford
Amy Kruscavage
Kay Means

Lani Malcolm

 

 

F2: Supervise South physically
challenged seating area and photo area.
 April Swatsky
Michele McDowell
 G1: Greet spectators and offer directions
to seating area for physically challenged,
restrooms, etc. (North)

Rachana Baral

G2: Greet spectators and offer directions
to seating area for physically challenged,
restrooms, etc. (South)
 Victoria Orndorff
Shubekchya Prasain
Keshav Upadhyaya

Announcer

Keith Vitense

Receive and Seat VIPs, NE Gate  Jonna Brown
President's Office  Sarah Powers
Elizabeth Hall
No Station: Security and Traffic Public Safety
Personnel
John DeBoard

 

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Inclement Weather

In the event of severe weather on Friday, May 9, the ceremony will be moved to Saturday, May 10, at 10 a.m. If the severe weather continues on Saturday, four separate ceremonies beginning at 10:00 a.m., 12:00 noon, 2:00 p.m., and 4:00 p.m. will be conducted at Aggie Gym. Assistants should attend either both morning ceremonies or both afternoon ceremonies.  

"(AM)" after your name in the Commencement Assistant Assignment Grid means that you will work the 10:00 a.m. and 12:00 noon indoor ceremonies at the Aggie Gym. You should arrive by 9:00 a.m.

"(PM)" after your name in the Commencement Assistant Assignment Grid means that you will work the 2:00 p.m. and 4:00 p.m. indoor ceremonies at the Aggie Gym.

No "(AM)" or "(PM)" designation means that you are needed all day.

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The Processional

The Processional, led by the Chair of Faculty Senate, will begin at 7:30 p.m. He will conduct members of the platform party who assemble at the 40-yard line, to the platform in the center of the seating area. Faculty and candidates from the East and West Endzones will walk along the south side of the field, meet at the 40-yard line, and follow the platform party into the appropriate seating areas. Commencement Assistants should direct faculty and candidate movements during the processional.

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Presentation of Diplomas

The Chair of each department will lead the department faculty and candidates across the platform. As faculty leave the platform, they will form a receiving line to the rear of the platform, where they will briefly congratulate graduates. Graduates and faculty will then return to their seats. Assistants assigned at the seating areas on the field should supervise the flow across the platform and through the receiving line.

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The Recessional

At the conclusion of the ceremony, the President will dismiss participants. As the band plays the recessional music, the platform party will depart the platform and proceed back to their assembly area. The faculty and graduates will then follow the platform party back to assembly areas. Assistants should allow time for family photos and then direct everyone to the exits.

 

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