2014 Hooding

Hooding Ceremony Assistant Instructions

If you haven't already done so, please read the General Information Web page first which states general procedures for everyone involved in the hooding ceremony.

The following are additional or special instructions for commencement assistants.




Hooding Ceremony, Thursday, May 8, 2014

5:15 p.m., Ceremony Assistants Assemble, Aggie Gym Lobby

Although this meeting time is rather early, remember that guests and hood recipients begin to arrive at 6:00 p.m.

6:30 p.m., the Hooding Ceremony begins with the signal of the President

Assistant Instructions

Attire: Sunday Best
Assignments: See chart below.

 

RESPONSIBILITIESASSISTANTCONTACT PERSON
Stage lighting, sound. Miller Pro Audio

Filming of ceremony KCCU Lani Malcolm
Platform setup. Bob Hanefield
Platform party assembly.
Receive start signal from President
Jamie Glover
Collect name cards after Vice President for Academic Affairs announces names. Linda Phillips
Distribute name cards. Renee Roach Lani Malcolm

Organize graduate faculty and hood recipient assembly.
Direct movement to/from
graduate faculty seating area.

Sarah Godsave
Assist physically challenged
with front doors of Theatre.
Greet spectators, offer directions,
and answer questions.
Kay Means
Michele McDowell
Donald Hall
Issue programs
at auditorium doors.
Shubekchya Prasain
Rachana Baral
Keshav Upadhyaya
Security. Public Safety John DeBoard

Assembly

The Hooding Ceremony will begin at 6:30 p.m.

All graduate faculty members and hood recipients should assemble no later than 6:00 p.m. behind the signs (in bold) in this order:

  • Graduate Faculty — Those who don't hood any recipients
  • School of Business:
    • Master of Business Administration
      • Graduate Faculty Hooder #1 (will also carry degree designation card)
      • All Recipients with this degree to be hooded by Hooder #1
      • Graduate Faculty Hooder #2
      • All Recipients with this degree to be hooded by Hooder #2
      • Etc.
    • Master of Science: Entrepreneurial Studies
      • Faculty and recipient order as under MBA
  • School of Education and Behavioral Studies:
    • Master of Arts: Teaching
      • Graduate Faculty Hooder #1 (will also carry degree designation card)
      • All Recipients with this degree to be hooded by Hooder #1
      • Graduate Faculty Hooder #2
      • All Recipients with this degree to be hooded by Hooder #2
      • Etc.
    • Master of Education: Education
      • Faculty and recipient order as under MA in Teaching
    • Master of Education: Education in Reading
      • Faculty and recipient order as under MA in Teaching
    • Master of Science: Behavioral Sciences
      • Faculty and recipient order as under MA in Teaching
    • Master of Science: Educational Leadership
      • Faculty and recipient order as under MA in Teaching

Graduate faculty members that hood recipients from two or more degrees should line up with the first degree that is to be presented. Ceremony Assistants will instruct the graduate students being honored to fold their hoods over their right forearm, and then will direct faculty and hood recipients' movement during the processional. Please accept the guidance of the Ceremony Assistants.

The Processional

Upon the President's approval, the Processional will begin at 6:30 p.m. President McArthur will conduct members of the platform party to the stage. With the guidance of the Ceremony Assistants, graduate faculty and hood recipients will proceed. All will remain standing until the conclusion of the National Anthem.

Presentation of Hoods

With the guidance of the Ceremony Assistants, graduate faculty that do not hood recipients will advance across the stage and return to their seats. The first graduate faculty member who hoods a recipient in each degree will first present a card identifying the academic degree to the reader at the microphone, will hood all of his/her designated recipients for each degree, and then proceed behind his/her students to the seating area. (If the faculty member hoods other recipients in a different degree area, he/she will remain on stage next to the platform party until all of his/her students are hooded.) The deans will hood those recipients that did not specify a graduate faculty member to hood them. The Vice President for Academic Affairs will read the degree and name cards. Ms. Linda Phillips will assist the reader. Ceremony Assistants will then guide graduate faculty and hood recipients from the stage to the seating area.

The Recessional

At the conclusion of the ceremony, the President will dismiss participants. As the recessional music is played, the platform party and graduate faculty will depart the stage and proceed to the lobby. All ceremony assistants are free to leave.