PRE AWARD GUIDELINES
A successful grant will go through the following life cycle:
- Initial Grant Considerations
- Approval of Grant Proposals
- Submission of Grant Proposal
- Grant Award
- Internal Reporting Requirements
Initial Grant Considerations
To increase the likelihood of submitting a successful grant, the following issues should be considered by the individual or group wishing to pursue a grant or agreement.
- Read the RFP to ensure the grant is an appropriate fit for the project.
- Does the proposal serve the University's mission?
- Is it in the best interest of the University, school, and department to pursue the proposal?
- Does the University possess the necessary resources (staff, faculty, facilities) that will allow it to effectively carry out the grant or agreement?
- What obligations will the University have throughout the life of the grant?
- Is it necessary to seek Institutional Review Board (IRB) approval for the project?
The Grant Planning Sheet lists additional, but equally important issues that should be considered in the planning and early writing phase of a grant. Addressing these issues will facilitate the writing and submission of a successful grant.
Approval of Grant Proposals
- Proposals are routed and approved within the University using the External Grant Submission Form. The Principle Investigator will need to sign this form to begin the routing process.
- The External Grant Submission Form will be reviewed and signed by: the Principle Investigator, Chair of the Department, Dean, and Vice President for Academic Affairs.
- The Institutional Grant Writer will coordinate with the Vice President for Academic Affairs, and the Principle Investigator regarding the submission of the final grant proposal to the funding agency. Please keep in mind that certain types of grants must be submitted by authorized personnel on campus, so it will be necessary to coordinate with the authorized personnel as well.
Grant Submission Using Grants.gov
To apply and submit a grant application through grants.gov, find and download the application and instructions here. You will need the CFDA Number or the Funding Opportunity Number (from grants.gov) to search. You do not need a login or password on grants.gov to do this. Cameron University has already completed all of the necessary steps to submit through grants.gov.
Once you have the application package, read and follow all instructions. The Principle Investigator is responsible for the Narrative, Budget (print form and fill in), Budget Narrative, Attachments, and any other supporting documentation. All files other than the Budget need to be written in Microsoft Word and then saved to PDF form for submission.
When planning for and scheduling a submission date with the appropriate person, please consider how many people want to view the grant package and offer suggestions for review and leave time for revisions. Grants.gov grants should be submitted at least two weeks before the due date.