Student records are filed in a variety of offices as listed in the Student Policies Handbook. The administrative officers are responsible for the records under their control and for the appropriate release of information contained in these records. Cameron University forwards educational records on request to other educational institutions in which a student seeks or intends to enroll without providing any further notice to the individual regarding the transfer of records.
Release of Student Information. Student records are confidential in the sense that the information contained in these records is given voluntarily by the student for the private use of the institution for educational purposes only. The information contained in student records is of two types:
A student may restrict the release of all or part of the Directory Information by filing a restriction with the Registrar.
Personally Identifiable Information. All other information contained in student records and not listed as Directory Information falls into the second, or restricted category. This type of information is found mainly in
- the academic record maintained by the Office of the Registrar and controlled by the Registrar;
- the personal record kept in the Student Development, under the jurisdiction of the Dean of Students; and
- the records of Financial Assistance, Placement, Office of Public Safety and Residence Life, supervised by the respective directors.
To protect the right of the student or graduate, it shall be the policy of the University to release this restricted information to other persons or agencies, only as provided under the Family Education Rights and Privacy Act or with the approval of the student or graduate or upon subpoena.
Emergency situations may arise which could necessitate the release of restricted information without the approval of the student or proper legal action. In these emergency situations, where the immediate welfare of the student or the University may be in jeopardy, the administrative official in charge of the office maintaining the requested information will make the decision regarding the release of the information. In cases where the responsible administrator is not available to make the decision, or, if he or she decides not to release the information, an appeal to secure the information may be made to the University President.
A student may update their status by submitting the Request to Revise Status of Student Directory Information form to the Registrar's Office, Room 205 North Shepler. The form may also be emailed to email@example.com.