Student Records

FERPA

The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. FERPA affords certain rights with respect to their education records. These rights include:

  • The right to inspect and review the student's education records maintained by the school.
  • The right to request that a school correct records which they believe to be inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA.
  • The right to provide written consent before the University discloses personally identifiable information other than directory information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.


For additional information, click here.

Release of Student Information

Student records are filed in a variety of offices. The administrative officers are responsible for the records under their control and for the appropriate release of information contained in these records. Cameron University forwards educational records on request to other educational institutions in which a student seeks or intends to enroll without providing any further notice to the individual regarding the transfer of records.

Student records are confidential in the sense that the information contained in these records is given voluntarily by the student for the private use of the institution for educational purposes only. The information contained in student records is of two different types: Directory Information and Personally Identifiable Information.

Directory Information

According to FERPA and Oklahoma Open Records Act, directory information (as defined below) may be released without consent of the student unless the students has requested in writing that this information not be released.  When you applied for admission to the university, you  were asked to indicate your desire to either  keep this information confidential or to allow the university to release the information when requested.  We realize that during your time at Cameron University, you may wish to change your status related to releasing this information or keeping it confidential.  Please note that by choosing to have your directory information remain confidential, your name will not appear in Cameron publications or news released related to honor roll listings, lists of graduates, honors, awards, student organization membership, etc.

 

You may change your confidentiality status related to the release of directory information by completing a Request to Revise Status of Student Directory Information and returning the original, signed copy to the Office of the Registrar on the 2nd floor of North Shepler or at the main office at Cameron University-Duncan.

Directory information includes full name, mailing address, telephone number, enrollment status, athletic program information, previous institution most recently attended, degrees and awards received, dates of attendance, date of graduation, major, academic classification and participation in officially recognized organizations, activities.

Personally Identifiable Information

All other information contained in student records falls into the restricted category. This type of restricted information is found mainly in

(1)   the academic record maintained by the Office of the Registrar and controlled by the Registrar;

(2)   the student conduct record kept in the Office of Student Development; and

(3)   the records of the various other University offices of Financial Assistance, Student Development, Public Safety and Student Housing, supervised by their respective directors.


To protect the rights of the student or graduate, it shall be the policy of the University to release this restricted information to other persons or agencies, only as provided by FERPA. However, a student may choose to release information to a third party by completing a Student Request to Share Information and FERPA waiver. Forms and information are available in the Office of Student Services, North Shepler 324, 581-2244.

 

Emergency situations may develop which could necessitate the release of restricted information without the approval of the student or proper legal action. In these emergency situations, where the immediate welfare of the student or the University may be in jeopardy, the administrative official in charge of the office maintaining the requested information will make the decision regarding the release of the information. In cases where the responsible administrator is not available to make the decision, or, if he or she decides not to release the information, an appeal to secure the information may be made to the University President.


Visit www.cameron.edu/FERPA for forms and information.

Student Handbook