Code of Student Conduct
This Code of Student Conduct is applicable to every student enrolled at the University, whether part-time or full-time and whether in residence, by extension, or otherwise and may at times apply to persons off-campus when using University facilities or participating in University programs. This code is adopted pursuant to authority granted by the University’s Board of Regents.
1.02 DEFINITIONS a. “Academic work” means the preparation of an essay, thesis, report, problem assignment, computer program or other project which is submitted for purposes of grade determination.
1.03 AWARENESS OF POLICIES
Each student is expected to be fully acquainted with all published University policies, copies of which are available to each student for review online, in the Student Development Office, or in the Library. The University will hold each student responsible for compliance with these published policies. Students are also expected to comply with all federal, state, and local laws, and any student who violates any provision of those laws is subject to disciplinary action, notwithstanding any action taken by civil authorities because of the violation. This principle extends to conduct off campus which may have an adverse effect on the University or the educational process.
Responsibilities of Students
2.01 CONDUCT REQUIRED
Each student shall conduct himself in a manner consistent with the University’s mission as an educational institution. Any student who fails to conduct himself in such manner violates this code and a disciplinary penalty may be imposed.
2.02 CONDUCT PROHIBITED
Specific examples of conduct which violates section 2.01 above include, but are not limited to, the following and include any attempt to commit the following:
ab. Assaulting, battering, or physically abusing another person.
ac. Sexual misconduct including non-consensual intercourse (anal, oral, vaginal) including with an object, non-consensual contact including with an object, or sexual exploitation or exposure. Please refer to the Equal Opportunity policy on the Cameron website for more information.
ad. Stalking: repeated conduct which reasonably and subjectively causes another person to fear for his/her safety or which causes person to alter his/her activities as a result of the repeated conduct.
Administration of Student Code
3.01 DIRECTORS Under the direction of the Dean of Students (DOS), the Director of Student Development shall be primarily responsible for the administration of the student conduct system. The Director of Student Housing or designee will be responsible for resolving disciplinary problems resulting from the violation of regulations within the Residence Halls and Cameron Village, according to the Code and the Student Housing Rules and Regulations (Appendix D).
3.02 DISCIPLINARY HEARING Committees Each fall semester the DOS shall appoint a Disciplinary Hearing Committee and a Student Housing Disciplinary Hearing Committee. Committee members shall serve for one year. The Committees will both be comprised of three faculty, three students and one staff member.
A Committee will hear all appeals of Administrative Dispositions and Temporary Disciplinary Actions and all matters that may result in suspension or expulsion for non-academic offenses. The Grade Appeals Committee (the makeup of which is defined in Appendix F of the Faculty Handbook) shall hear all appeals related to 2.02y of the code and matters that are academic in nature that may result in suspension or expulsion. The Chairs of the Committees will work closely with the DOS to follow appropriate procedures for the hearing (Section 5).
3.03 TEMPORARY DISCIPLINARY ACTION a. When Appropriate. In the event the President or the DOS has reasonable cause to believe that a student poses (1) a danger to the safety of the student, other persons, or University property; or is (2) an ongoing threat of disrupting the academic process, the DOS or the President may impose any of the disciplinary penalties provided in section 3.05, pending a hearing before the appropriate Committee. If the Director of Student Development or the Director of Student Housing has reasonable cause to believe that a student poses (1) a danger to the safety of the student, other persons, or University property; or is (2) an ongoing threat of disrupting the academic process, the Director may temporarily impose disciplinary penalties provided in section 3.05, with the exception of suspension and expulsion, pending a hearing before the appropriate Committee.
b. Notice of Temporary Action. Upon the decision to impose disciplinary action, the student shall be notified by the most expeditious means available.
c. Hearing. When temporary disciplinary action is taken, the DOS shall immediately initiate the hearing procedures provided in the Code, and a hearing before the appropriate Hearing Committee shall be held no later than ten class days after the temporary disciplinary action was taken.
3.04 ADMINISTRATIVE INVESTIGATION OF ALLEGED CODE VIOLATIONS a. Investigation 1. Allegation. After a code violation is alleged, information is sent by the reporting party to the appropriate hearing officer, the Director of Student Development or Director of Student Housing. 2. Preliminary Inquiry. The appropriate hearing officer conducts a timely preliminary inquiry into the alleged violation to determine whether the complaint warrants further investigation. 3. Notice of Investigation and Administrative Review. If the Director determines that the complaint warrants further investigation, he shall send notice to the student that a complete investigation will occur and request the student’s attendance at a meeting to discuss the alleged code violations. This meeting shall occur as soon as possible, but no earlier than five class days after notice is given. The student may agree to a more expedient meeting. 4. Administrative Review. The Director may discuss, consult and advise with the parties involved and they shall attend such meetings as summoned. On the student’s appearance before the Director of Student Development, the Director shall give the student an opportunity to relate or explain any facts bearing on the alleged violation. The Director will conduct additional investigation as needed in order to make an administrative disposition. A determination will be made regardless of a student’s attendance, based on the information and evidence available.
b. Administrative Disposition. After a fair and impartial assessment of all of the information collected during the investigation, the Director shall make a determination of whether a published University policy was violated. The Director shall indicate his decision, including disciplinary action, if any, in writing as soon as reasonably practical but no later than five class days after completion of the administrative review.
c. Appeal of Administrative Disposition. The student has five class days after the notification of the administrative disposition in which to file a written appeal to the DOS. Please refer to Section 4 - Appeals & Review.
3.05 DISCIPLINARY PENALTIES a. Nature of Penalties. The following penalties comprise the range of official University actions which may be taken when a student engages in prohibited conduct. Those penalties are not exclusive and may be imposed together with other penalties. 1. Warning: A verbal or written notice to the student that a violation of a published University policy has occurred and that the continuation of such conduct or actions could result in further disciplinary action. 2. Restricted privileges: Denial or restriction of one or more privileges granted to students. These may be, but are not limited to, the use of an automobile, dining privileges, visitation privileges, or participation in athletics or other extracurricular activities. The restriction may be imposed only for a definite term. 3. Special project: The requirement that the student complete a special project, which may be, but is not limited to, writing an essay, attending special classes or lectures, or visiting a counseling center. The special project may be imposed only for a definite term. 4. Restitution: Paying for physical or property damage, losses, or misappropriation, either monetarily or by the performance of specific duties. 5. Housing probation: An indication that the student is not in good standing in Student Housing. In the event of a subsequent violation, sanctions may be more severe, up to and including cancellation of student housing contract. 6. Cancellation of student housing contract with or without a refund. 7. Fines: In addition to or in lieu of other sanctions, the hearing body may impose fines in accordance with the following maximums: Administrative Disposition-$150.00; Disciplinary Hearing Committee-$150.00. Should the Disciplinary Hearing Committee or appropriate administrative official determine a fine would result in an unreasonable hardship on the student, a work program can be imposed in lieu of a fine. The in lieu work program shall be jointly approved by the hearing body and the DOS or designee. 8. Disciplinary probation: An indication that the student is not in good standing and that his continued enrollment is conditioned upon adherence to published University policies. Probation may be imposed only for a definite term but automatically restricts the following privileges: a. A student on disciplinary probation or harsher disciplinary sanction is ineligible to hold or be elected to an office of any student organization recognized by the University; b. A student on disciplinary probation or harsher disciplinary sanction may not represent the University in any special honorary role, (e.g., debate tournament, athletic competition, etc.) c. If a specific question is asked whether the student has been involved in any discipline situations, there is no alternative but to give an accurate answer to the question. (This situation automatically exists for items 7-13). 9. Withholding an official transcript or degree. 10. Prohibition against readmission. 11. Denial or non-recognition of a degree. 12. Loss of or ineligibility for a student grant or loan. 13. Suspension: Separation from the University for a definite term, during which the student shall not be permitted to attend classes or participate in any University activity. 14. Expulsion: Termination of student status for an indefinite period. The conditions for readmission, if any, shall be stated in the order of expulsion. When an offense is so severe that the University will not allow the student to re-enroll, the student will be expelled. Expulsion is not a permanent separation, but neither is a definite time set when return is expected.
b. Recording of Penalties. Disciplinary records will be maintained in the Office of Student Development. Housing disciplinary records will be maintained in the the Office of Student Housing. Penalties of suspension and expulsion shall be maintained permanently in the Office of Student Development and are subject to review if a written request is made to the Dean of Students.
c. Finality of Penalties. Disciplinary action becomes final: 1. In the event of an Administrative Disposition, upon acceptance by the student of the Director’s decision. Disciplinary action may be imposed immediately following the Administrative Disposition, pending the outcome of an appeal. 2. In the event of an appeal, upon notice to the student of the Committee’s Final Disposition. 3. In the event of a hearing in cases where suspension or expulsion may be sought, upon notice to the student of the decision of the Hearing Committee, and when the time in which to file a notice of appeal to the President of the University has expired.
Appeals and Review
4.01 REQUESTING APPEAL a. Written Appeal Request. A student wishing to appeal the Director’s decision under Section 3.04b must file a signed, written notice of the appeal request with appropriate rationale with the DOS no later than 5 p.m. five class days after notice of the Director’s decision is mailed to the student.
The following procedures are applicable to any hearing before the appropriate Committee. A Committee will hear all appeals of Administrative Dispositions and Temporary Disciplinary Actions, and all matters that may result in suspension or expulsion.
5.01 PRE-HEARING PROCEDURES a. Notice. Upon initiation of the hearing process, as described in Sections 3.03c, 3.04a5, and 3.04c, the appropriate Committee will provide written notice to all parties: 1. Time of Hearing: Notice shall state the date, time and location of the hearing. A Committee Hearing shall be held no later than ten class days after the required written notice to the student. Every effort will be made to accommodate a student’s request for a more immediate hearing. 2. Summary of Allegations: Notice shall include a short and plain statement of the University policies alleged to have been violated, the factual background of the matter, and the basis for the Committee Hearing (i.e. student appeal of Administrative Disposition, expulsion hearing, etc.). 3. Service of Notice: Service shall be by hand delivery or by certified mail, return receipt requested, to the student at the student’s permanent or local address (as appropriate) on file in the Office of the Registrar. When the above steps have been taken, return receipt, whether signed or not, shall be deemed sufficient evidence that the student has been properly served and it shall be presumed that the student has received and read the notice.
5.02 HEARING REGULATIONS a. General Decorum. The Chair shall exercise control over the hearing to insure fairness and a professional atmosphere. Any person who disrupts a hearing or who fails to adhere to the established procedure or rulings of the Chair may be disciplined, including without limitation exclusion of witnesses or evidence.
5.03 HEARING PROCEDURES a. General Rules 1. A hearing may be postponed at the discretion of the Committee Chair for good cause upon written request being filed with the Committee Chair at least 24 hours before the hearing. 2. The student or any pertinent party, may challenge the impartiality of a Hearing Committee member at any time prior to the hearing. The Committee Chair shall be the sole judge as to whether the specific individual can serve with fairness and objectivity. In the event the member is disqualified, a substitute will be chosen by the DOS. A majority of the committee must be present for an appeals hearing. 3. During the hearing, only the Committee members, the student and the advisor, the student’s parents or legal guardians, and the witness currently testifying will be allowed in the hearing room. No witnesses, after testifying, may remain in the hearing room. All persons present at the hearing shall treat the matters discussed therein as confidential information not to be disclosed to others. 4. The student may not be compelled to testify against himself, and the hearing officer and appropriate committee shall presume the student innocent of the charges until the Committee is satisfied, by a preponderance of the evidence, that a violation has occurred. 5. The hearing will occur regardless of the student’s attendance, based on the information and evidence available.
5.04 POST HEARING PROCESS a. Committee Decisions. 1. For appeal hearings, Committee Decisions shall be provided to all parties, in writing, within five class days of the hearing date. 2. For suspension and expulsion hearings, the Committee shall provide its written Decision to the President, who shall review the official record of the hearing and, in writing, either approve, reject or modify the Decision, or remand the matter back to the Hearing Committee for further hearing or consideration. Unless remanded, the action of the President, in conjunction with the approved or modified decision, shall be disposition of the matter. a. The final disposition of an expulsion matter shall be subject to rehearing, reopening, or reconsideration by the President. Any application or request for such rehearing shall be made by an aggrieved party within ten class days from the date of the notice of final disposition. The grounds for such request may be: i. Newly discovered or newly available evidence, relevant to the issues; ii. Need for additional evidence adequately to develop the facts essential to proper decision; iii. Probable error committed by the Committee in the proceeding or in its decision, which would form a reasonable independent basis for reversal of the decision; iv. Need for further consideration of the issues and the evidence in the public interest; v. A showing that issues not previously considered ought to be examined in order to properly dispose of the matter; vi. Fraud practiced by the prevailing party or procurement of the Decision by perjured testimony or fictitious evidence. b. Any rehearing, reopening or reconsideration by the President shall be confined to those grounds upon which the rehearing was ordered. 3. Each party shall be provided, either personally or by certified mail, a copy of the Final Disposition.
STUDENT COMPLAINTS AGAINST FACULTY MEMBERS This university encourages students to meet with their instructor to attempt to resolve any issues and concerns. However, if a concern cannot be directly resolved with the faculty member, students may pursue a complaint by progressing through the administrative channels by contacting the instructor’s department chair, school dean, and the Vice President for Academic Affairs. This procedure, in addition to directly contacting the President of the university, may also be followed by students who have a complaint regarding an instructor’s English proficiency as required by Sections 3224 and 3225 of Title 70 of the Oklahoma Statutes.
b. Any student who achieves unconditional admission to the Graduate School but has a cumulative grade point average of less than 3.00 for graduate courses completed at Cameron after the completion of fifteen (15) graduate hours at Cameron will be placed on academic probation. Failure to achieve a 3.00 grade point average during any semester or summer term may result in dismissal from graduate school. The Vice President for Academic Affairs will notify the student of the probationary or dismissal status. The Graduate Council serves as an appellate body for such decisions.
6.02 ACADEMIC NOTICE Freshman students, 30 or fewer credit hours, with a cumulative GPA of 1.70 to less than 2.00 will be placed on academic notice. Academic notice is not recorded on the transcript.
6.03 ACADEMIC PROBATION A student will be placed on academic probation if he/she fails to attain the grade point average noted in 6.01a. Scholastic probation is recorded on the transcript. (For graduate requirements, refer to 6.01b.)
6.04 ACADEMIC SUSPENSION A student will be suspended if after one semester of academic probation he/she does not attain a minimum grade point average of 2.00 for the semester, or his/her cumulative grade point average (not to include activity or performance courses) does not meet the retention standards stated above. Suspension is recorded on the transcript.
6.05 READMISSION AFTER SUSPENSION The student who has been suspended from the University because of poor grades will be eligible to apply for readmission after one full semester. (A summer term is not a full semester.) Graduate students must receive permission from the Graduate Council.
6.06 ACADEMIC FORGIVENESS/REPRIEVE/RENEWAL POLICIES Contact the Registrar’s Office for the academic forgiveness, reprieve, and renewal policies.
6.07 ACADEMIC OFFENSES Each student is expected to engage in all academic pursuits in a manner that is above reproach. Students are expected to maintain complete honesty and integrity in the academic experiences both in and out of the classroom. Any student found guilty of academic dishonesty, including, but not limited to the following, will be subject to disciplinary action:
a. Cheating on an examination or the preparation of academic work. Cheating may include, but is not limited to: 1. Copying from another student’s test paper, laboratory report, other report, or computed files, data, listings, and/or programs; 2. Using during a test, materials not authorized by the professor or instructor; 3. Collaborating with another person without authorization during an examination or in preparing academic work; 4. Knowingly and without authorization, using, buying, selling, stealing, transporting, soliciting, copying or possessing in whole or in part, the contents of an unadministered examination or other student work; 5. Substituting for another student, or permitting another student to substitute for oneself in taking an examination or preparing academic work; or 6. Bribing another person to obtain an unadministered examination or information about an unadministered examination; 7. Attempting to bribe any faculty/staff or student to alter a grade.
b. Plagiarizing: To plagiarize is to “pass off ideas or words of another’s as one’s own created production without crediting the source; to present as new and original an idea or product derived from an existing source.” (Webster) Plagiarism applies to anything produced by a student to be graded in a course (i.e., papers, posters, term papers, books and all forms of reports, take home exams, essays, journals, diaries, oral presentations, etc.)
c. Any forgery, alteration, or misuse of academic documents, forms or records.
6.08 PENALTIES FOR ACADEMIC DISHONESTY In addition to the penalties specified in section 3.05 of this code, a student who is found guilty of an act of academic dishonesty may be subject to one or more of the following sanctions:
a. The student may be required to perform additional academic work/project not required of other students in the course;
b. The student may be required to withdraw from the course with a grade of “W” or “F”; or
c. The student’s grade in the course or on the examination or other academic work affected by the dishonesty may be reduced to any extent, including a reduction to failure.
d. If the faculty member recommends that the student be placed on disciplinary probation, then the faculty member must obtain written support from the appropriate Department Chair and Dean for the proposed penalty.
e. If the faculty member recommends that the student either be suspended or expelled from the University, then the faculty member must obtain written support from both the Department Chari and the Dean. These cases will automatically be sent to the Grade Appeals Committee for a determination of the appropriate penalty.
6.09 PROCEDURES IN CASES OF ACADEMIC DISHONESTY a. Initiation of Action. When any member of the faculty is of the opinion that a student in a course taught by him or taking an examination given or supervised by him or performing other academic work under his supervision has committed an act of academic dishonesty, he shall have the option of 1) summoning the student verbally or in writing to a private conference, which constitutes an administrative review or 2) to refer the matter to the Director of Student Development.
b. Faculty Disposition. If, after presenting the student with evidence of academic dishonesty and allowing the student an opportunity to respond, the faculty member is convinced that an act of academic dishonesty did in fact occur, he shall advise the student of such fact and the penalty to be imposed under section 6.08 above. The student shall indicate either written acceptance or non-acceptance of the penalty. If resolution of the case is achieved without an appeal by the student, the faculty member should report the final disposition of the case to the Director of Student Development. If a history of academic dishonesty is observed, the matter may be referred to the Grade Appeals Committee for further disciplinary action.
c. Appeal of Faculty or Director of Student Development’s Disposition. The student may appeal to the Grade Appeals Committee. A request for an appeal hearing must be made in writing to the Dean of Students within five (5) class days following notification of the faculty member’s or the Director of Student Development’s decision. The request should include a statement of the charge and the penalty imposed. The DOS will convene the Grade Appeals Committee to hear the appeal. The DOS will also notify the faculty member, the department chairman, the appropriate dean and the Vice President for Academic Affairs that the request to appeal has been filed by sending each of them copies of the request to appeal. The hearing will be conducted as prescribed in Section 5. The Committee is empowered to dismiss the charge if the evidence does not substantiate that academic dishonesty did in fact occur or the Committee may change the penalty to another of the alternatives prescribed in 6.08. In the event a course grade is changed by the action of the Committee, a statement issued by the Committee shall authorize the university Registrar to make the change ordered by the Committee. The Committee’s decision will be reported by the Committee to the DOS who will notify the student, the faculty member, the department chairman, the appropriate dean and the Vice President for Academic Affairs.
Termination of Financial Assistance
7.01 Termination of Financial Assistance The University policy concerning termination of financial assistance is established by the Oklahoma Higher Education Code, Section 362 which provides:
a. Any student loan, grant, fellowship or other means of financial assistance authorized by and/or under the control of the Oklahoma State Regents for Higher Education, any operating Boards of Regents of Oklahoma Universities or Colleges, or any employee or employees of any University, college, or other institution of higher learning, whether such loan, grant, fellowship, teaching fellowship or other means of financial assistance be financed by state or federal funds, or both, may be revoked or terminated by the person or persons authorizing and/or controlling same for any of the following reasons: 1. Unlawful participation in a riot as defined by the Penal Code; 2. Unlawful manufacture, preparation, delivery, sale, offering for sale, barter, furnishing, giving away, possession, control, use of or administering narcotic drugs, marijuana, barbiturates or stimulants; 3. Willful or unlawful destruction of or damage to state property; 4. Conviction, while enrolled in such University, college or other institution of higher learning, of a crime involving conversion of property or moral turpitude. (70 O.S. 1981, Section 624).
Appendix A - Hazing
The University reserves the right to take disciplinary action against individual students and/or groups who are involved in hazing activities. Such disciplinary action may be taken independently of state or local prosecutorial actions regardless of the outcome of such prosecutorial actions. Hazing on the part of students, faculty, or staff is strictly forbidden, whether on or off campus.
Section 1190 of Title 21 of the Oklahoma Statutes reads as follows: A. No student organization or any person associated with any organization sanctioned or authorized by the governing board of any public or private school or institution of higher education in this state shall engage or participate in hazing.
Appendix B - Disruptive Activities
The University reserves the right to take disciplinary action against individual students and/or groups who are involved in disruptive activities. Such disciplinary action may be taken independently of state or local prosecutorial actions and/or regardless of the outcome of such prosecutorial actions.
Persons engaging in certain disruptive activities on the University campus will be subject to prosecution.
Appendix C - Use of Alcohol and Controlled Substances
The student alcohol policy is applicable to every student enrolled at the University, whether part-time or full-time and whether in residence, by extension, or otherwise and may at times apply to persons off-campus when using University facilities or participating in University programs.
(1) At no time will alcohol be served in residential facilities or at student functions on campus. Possession of alcohol and controlled substances by students is strictly prohibited on university property.
(2) Strong disciplinary measures will be taken against students in possession of or who have consumed alcohol or a controlled substance on campus. Persons who are determined to be under the influence of alcohol or a controlled substance will be referred to the Director of Student Development for disciplinary action and/or may be subject to immediate arrest.
(3) To curtail alcohol abuse on and off campus, the University has adopted a minimum “Three Strikes” policy. The Three Strike policy may be subject to change due to the level of severity of the alcohol incidence.
(4) Off-campus events where alcohol is served, which are sponsored by university recognized student organizations, shall abide by the Off Campus Event Procedures.
(5) Alcohol education programs have been expanded, and all entering undergraduate students will be encouraged to complete these programs.
(6) Violations of the student alcohol policies may be reported to the Office of Student Development at (580) 581-2209.
(7) The University has established the Student Wellness Center to provide counseling for students or to provide referrals for off campus support.
(8) All fines collected as a result of this policy will support the university’s alcohol and drug education programs.
THREE STRIKES POLICY – DEFINITION OF A STRIKE
A “strike” is the University’s official recognition of a student’s or organization’s violation of the
University’s Student Alcohol Policy. Nothing herein shall waive a student’s right to due process. A strike is a final University disciplinary action that finds the student guilty of an alcohol-related violation. A student or organization may be charged with an alcohol-related violation based on the following:
The University may act on any reliable information it receives. Although not an exhaustive list, the University may be notified of prohibited conduct in the following ways:
A police report from the Cameron University Office of Public Safety;
Once notified of alleged prohibited conduct, the University may investigate the information received to determine if the conduct constitutes a violation prior to taking action. Nothing herein shall waive a student’s right to due process.
The University strongly supports and encourages any student to seek transportation assistance in the event he/she cannot safely operate a motor vehicle. Further, the University strongly supports and encourages students seeking medical and/or mental health care in the event of alcohol-related illness or other concerning behavior related to alcohol use.
THREE STRIKES POLICY - SANCTIONS
The following sanctions are mandatory minimum sanctions for alcohol violations. Based on the severity of the infraction, the University reserves the right to impose any appropriate additional sanction(s). Any violation by an individual student remains part of the individual’s record. Based on the severity, the university reserves the right to modify the strikes. If a student is suspended after the 3rd strike and is readmitted to Cameron University, the student is readmitted with 2 strikes.
1st Strike may include the following:
2nd Strike may include the following:
3rd Strike may include the following:
Students may appeal a strike in accordance with the process outlined in the Code of Student Conduct.
Organizational sanctions will be administered based on the illegal or prohibited use of alcohol at an organizational event or in a campus facility. Before imposing an organizational sanction, as opposed to solely an individual sanction, the University will consider the entirety of the circumstances surrounding the organizational event, including, but not limited to, whether:
The Director of Campus Life or his/her designee has the discretion to determine whether, based on the criteria above and the totality of the circumstances, the alcohol violation occurred at an organization event and warrants an organizational sanction.
Any violation by the group remains part of the organization’s “Three Strikes” record for a period of three calendar years, unless the organization requests and the University grants removal of an eligible first strike in accordance with the Student Alcohol Policy, below. All parties involved shall be held accountable.
Based on the severity, the university reserves the right to modify the strikes.
1st Strike may include the following:
2nd Strike may include the following:
3rd Strike may include the following:
Student organizations may appeal a strike to the Dean of Students.
 Alcohol violations and misconduct shall include, but shall not be limited to, minor in possession; public intoxication; manufacture, use or possession of false identification; driving under the influence, driving while intoxicated, actual physical control and involvement in a crime while under the influence.