Inventory

Physical Facilities Administrative Services works with the Cameron Business Office in managing and controlling all Cameron University property and equipment. All ownership and location of University property and equipment is conducted according to policies set by the Oklahoma State Regents for Higher Education. The following procedures assist in management and control of these University assets. Proper inventory management assures that resources are being used in the most efficient way for the people of Oklahoma. All University property with a value of $5000 or more, or computer equipment with a value of $500 or more, must have an identification tag attached to it.

To obtain an identification number for new inventory, contact the Business Office at 581-2247.

Transfer of University Property or Inventory

When University property or equipment is to be transferred to another department on campus:

If the equipment or property needs to be moved by Physical Facilities, then a Work Order must be filled out in addition to the I-5 form. Send all three parts of the I-5 form and work order together to Physical Facilities, not the Business Office. All three copies of the Inventory Transfer Form must be received by Physical Facilities.

(Note: You DO NOT need to fill out an I-5 deletion request form when transferring inventory)

Fill out an Inventory Transfer Form and obtain an approving Dean or Department signature. This form may be obtained from your department secretary or the Business Office. This is a 3 part NCR form.

Send the Inventory Transfer Form to the Business Office (581-2247) by campus mail, or hand delivery.

Disposing of University Property or Inventory

When University property or equipment breaks, is unrepairable, or becomes unusable by any department at Cameron University it must be disposed of properly and deleted from the University computer system.

Fill out an I-5 deletion request form, and obtain an approving Dean or Department Chair signature. Send the I-5 form to the Business Office (581-2247) by campus mail, or hand delivery.

If the equipment or property needs to be moved by Physical Facilities, then a Work Order must be filled out in addition to the I-5 form. Send BOTH of these forms to Physical Facilities. They may be sent by fax at 581-2357, campus mail, or hand delivery.

After both work orders are turned in, Physical Facilities will schedule the equipment disposal. It is important that all of the information on the forms is filled out completely to prevent any potential problems. No equipment will be picked up until the paperwork is completed and been received.